How to Upload Artwork for Custom Heat Applied Transfers

When you have your own artwork you would like to be printed as custom screen printed transfers or custom digital transfers, you can upload the artwork to our site.

There are two different ways you can upload your artwork to order your transfers; through our Upload Portal (or the “upload page” as we commonly refer to it as) or Easy View® (our online designer). Both ways are quick and easy.

First, we’ll go through the actual steps on how to upload your art for each method, and then we’ll go over when you would want to use each method.


How to Upload Artwork on the Upload Portal Page

First, go to our upload page, In order to upload artwork, you must log into your account.

If you don’t yet have an account, you can easily create an account within a few minutes.

After you are logged in, you will be ready to upload your art file.

Step 1: Attach your Art File

We accept over 30 file types, including .AI, .BMP, .CDR, .CMX, .CPT, .DOC, .DOCX, .EMF, .EPS, .GIF, .JP2, .JPE, .JPEG, .JPG, .PCT, .PCX, .PDF, .PICT, .PLT, .PNG, .PPT, .PPTX, .PS, .PSD, .PUB, .RTF, .SVG, .TIF, .TIFF, .TXT, .WMF.

To attach your file for upload, you can either drag your file into the rectangle with the dotted line, or click in the box to select your file.

attach your artwork

After you have successfully attached your art file, you will need to give your artwork a quick descriptive name in the text field titled “Artwork Description”. This just helps identifying your upload from your other uploads quickly.

An example of a descriptive name might be: “red Cardinals baseball logo”.

Underneath the Artwork Description field, there is a Notes field. You can use this section to add any notes to the upload that we may need to know about the artwork or order.

art description and notes

When you are done with this section, you can move onto step 2.

Step 2: Enter Contact Info

This is another easy step – entering in your contact information.

Since you are already logged in, the fields may be pre-populated with some of the data that we have on account for you.

If you would like contacted by a different phone number or email for this particular upload, you can adjust your information during this step.

contact info

Step 3: Enter Artwork Info for an Instant Quote

During this step, you will enter all the details of the artwork.

If you don’t know any details at this time, you can click the checkbox for “Not sure of artwork details right now”.

The more information you are able to enter, the better.

For the Print Method, are you wanting screen printed transfers, digital transfers, Stretch Litho transfers, non-apparel (stickers, wall graphics, banners, window clings), or rhinestones?

This may depend on the fabric you are applying your transfers to and/or the artwork you want.

Example: If you have artwork with shading, gradients, full color, etc., then you will want to choose either Stretch Litho or digital CAD-PRINTZ for the print method.

After you have picked your print method, you can then pick the transfer type. The transfer type choices will change depending on the print method you are choosing.

If you need help with our transfer types, you can learn more about them here.

Next, fill in the quantity that you need.

Depending on the size of the artwork and the transfer type, we may be able to fit more than one image on the transfer paper. Therefore, please specify if your quantity is for the number of individual images, or the number of sheets.

image or sheet quantity

If your artwork is already set up for the 11.25”x14” sheet size for screen printed transfers and Stretch Litho transfers, then you can just include the number of sheets you need.

However, if your artwork is of a single image, then you can include the number of images, along with the width and height (in inches).

art size

The next two fields are for the fabric type and fabric color. These help to determine the best transfer type and colors for your ink.

fabric type

The last part of the artwork details is to select your ink colors.

ink color choices

Choose as many as you want printed. Keep in mind, for screen printed transfers, one of the factors that contribute to the pricing is the number of ink colors.

If your artwork file does not contain the ink colors you want to choose, please add that to the notes.

For example, if the artwork was created in black and white colors, but you actually want it printed in red and yellow, choose the red and yellow for the ink colors and then you can add in the notes: black = red ink; white = yellow ink.

If you chose a digital transfer type or non-apparel, your color choice will be full-color and your file will be printed as is, or if you specify differently in the notes.


Step 4: Ready to place your order?

For the last step of the upload process, you need to specify whether you are ready to place your transfer order with the file and details you added, or if you need to have one of our representatives email you about the artwork before you place your order.

Most of the time, if you know all of the artwork details, you can select the choice for “Yes, I approve the quote to the right, and my order can be placed.”

If you don’t know all of the artwork details and need help determining some of the details, then you can select “No, please email me for more information.”

In order to submit your file, you will need to meet all of the requirements on the page that are specified to the right. It will tell you what information you are still missing.

order requirements

If you are simply looking for a quote, there is an instant quote displayed on the right. As long as you have entered the artwork details accurately, this quote is the actual price for the transfers (minus shipping and other charges that may result from your order that you request services for, such as an ink color match or cutting service).

instant quote

Once you are ready and you have entered all the details, the Send Us Your Artwork button will turn green and you can upload your artwork!

send us your artwork

You will receive an email confirmation to the email address you specified in “Step 2: Enter Contact Info”.


How to Upload Artwork on Easy View

The other method for supplying your own artwork file is to upload it in our online designer, Easy View.

In order to log in to Easy View, you will need to have an active account. Easy View is a free design tool we offer for all active customers. There is no monthly fee to use Easy View.

[Sign up now and try Easy View]

Once you log in to Easy View, you will be prompted with the “Get Started” screen.

To upload your art file, choose the “Add Your Artwork” option.

add your artwork in Easy View

Easy View only accepts the following file types: .pdf, .jpg, .jpeg, .png, .tif, .tiff.

If you have a vector file such as an Adobe Illustrator (.ai), CorelDraw (.cdr), or .eps file, you will need to convert it to a .pdf file to upload it to Easy View.

Click the “Browse” button to select your art file to upload.

browse to your artwork file

Once your file is imported into Easy View, you will need to adjust your colors.


For Bitmap Files and Screen Printed Transfer Types

If you imported a .jpg, .jpeg, .png, .tif, or .tiff file, and you want it printed as a screen printed transfer, you will need to use the “Configure Color Map” button to choose your colors.

color map button

For each color you want printed, you will need to click the color in your design and then choose an ink color that corresponds with the color in the image.

For this example, the logo has 2 colors I want to print. I click on each color in my image, and then choose the ink color that I want printed. The color that you click on in your image shows up in the long, vertical color bar to the left of the ink color options (shown with the arrow below). That way you know which color you clicked on in your image.

So first I choose the royal ink.

royal ink

And then I choose the gold ink.

gold ink

After I am satisfied with my color selection, I can click the “back” button at the bottom of the panel.

finished color map example

back button

Again, you only need to use the “Color Map” if you upload a bitmap file (.jpg, .jpeg, .png, .tif, or .tiff) and you want screen printed transfers.


For Vector Files and Screen Printed Transfer Types

When uploading .pdf files containing only vector artwork, you will simply click on the color swatches on the left hand side that your artwork contains, and then click on one of our corresponding ink colors for each.

ink colors in vector file

Any color swatch that contains an exclamation point will need to have one of our ink colors chosen.

chosen ink colors

Keep in mind, that the ink colors on the screen do not always accurately represent the actual printed ink color. This is due to RGB/spot color conversions along with computer monitors and calibration.

To accurately choose your ink colors as they will be printed, you can use one of our Ink Color Selector swatch books.


For Any File Type and Digital Transfer Types

If you upload a bitmap file or vector file but you want it printed digitally as a CAD-PRINTZ transfer or non-apparel product, then it will be printed as is, and you will not need to select any colors.

However, you will need to let us know if the artwork requires any modification:

artwork requires modification warning


Finish Your Order Details

No matter which file type you have uploaded or transfer type you have chosen, after you have your colors selected, you need to fill out the rest of the order information just as you normally would in Easy View, such as the print method, transfer type, fabric, fabric color, and quantity.

There is also an “Order Notes” section that you can add any additional notes that we may need to know for the order.

Easy View will also give you the total price for the order.


When to Use the Upload Portal Vs. Easy View to Upload Your Artwork

So in the end, why are there two different ways to upload your artwork?

And more importantly, when do you want to use each method?

Each method has its own purpose with several factors. Here’s how to choose which method you will want to use.


When to Use the Upload Page

Upload your art file to the upload page when you don’t know all of the artwork details. That way, you can still get the artwork sent to us, and one of our representatives will help you with the rest of the details.

If you want more of a hands-off approach to the artwork, you can upload the file to the Upload Page.

What do I mean by this?

When you upload your image or artwork, you can’t work on the artwork anymore. Any changes you want to the art either have to be added to the notes or discussed with our representative.

If you don’t want to mess with setting up your gang sheets, changing image sizes, changing ink colors, etc., then you can communicate it with us and our designers will take care of it for you.

Note: If there are a lot of notes and/or changes, you may want to first order a proof to make sure the changes were accurately translated to our designers.

If you’re the type of person that just wants our designers to take care of it for you, then the Upload Page may be for you.

Another reason you may want to use the Upload Page, is when your art file is exactly the way you want it.

For example, maybe you, or whoever supplied the art file to you, set up the page so that all your images are already set up for your gang sheet. Or maybe your colors and sizes are all correct.

Your art file is ready to order your transfers as is.

These are the times that using the Upload Page would work to your advantage.


When to Use Easy View to Upload Your Art

There are times when using Easy View may be the route for uploading your artwork.

When using Easy View, you can’t send us any artwork with partial artwork ordering details and get help from our representatives like you can with the Upload Page. So if you don’t have any questions about your artwork details or about your order and you are confident what you want to order, then Easy View may be for you.

The other main purpose for uploading your artwork to Easy View is when you want that hands-on approach to your order.

Maybe you have a lot of changes to your artwork that you would like to handle on your own.

You can upload your art file, then change the colors you want, change the image size, and even create your own gang sheet, if multiple images can fit on the transfer paper.

You can also upload multiple files/images and fit them all on the same order.

Maybe you want to upload part of an image, but then add it to an Easy Prints® layout. Then you can combine your artwork with our clip art and layouts. Maybe you want to add another line of text.

Easy View allows you to be in control. You have much more control over your uploaded artwork in Easy View if you want to see these changes exactly how you want them to be.

If you’re that person that wants to get in there and nudge all your artwork around, then Easy View is perfect for you.



There are two ways to upload your own artwork to our site so it can be made into custom heat applied transfers.

Each way, whether it is via the Upload Page on our site or through our online designer, Easy View, is easy and quick to send us your artwork you want printed.

They both require the same amount of ordering details. They both give you your price.

The difference is whether you know all the ordering details up front or not, and to what extent that you want to be hands-on or hands-off with the artwork.

It’s all up to you and the level you are comfortable with.

In the end, they will both get you your custom heat applied transfers printed with your own art!


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